Early today ZOOM started alerting its customers that “in order to preserve bandwidth and to ensure that they were making the best use of global bandwidth we may experience intermittent use of HD during meetings with 3 or more participants”.
They later went on to explain that ZOOM Rooms and rooms with a Conference Connecter will remain HD enabled. This comes amid a wave of news recently regarding bandwidth being used at a higher capacity ever seen in the home and enterprise markets as uncertainty around COVID-19 grows.
Additionally this comes as ZOOM also has plans to enforce greater overall security which they announced in an email on April 3rd 2020 after backlash regarding ZOOM Room bombings and privacy concerns regarding leaking of data to Facebook.
We’re always striving to deliver you a secure virtual meeting environment. Starting April 5th, we’ve chosen to enable passwords on your meetings and turn on Waiting Rooms by default as additional security enhancements to protect your privacy.
They went on to write instructions for how to handle the increased and now enforced security measures and are shared below.
To enhance the security of single-seat Pro accounts, starting April 5th, meeting passwords and Waiting Rooms will be turned on by default. As the meeting host, there are some steps you may need to take to familiarize yourself with these changes and ensure that your attendees can join your upcoming meetings seamlessly. Please read this article for step-by-step instructions.
Meeting Passwords Enabled “On”
Going forward, your previously scheduled meetings (including those scheduled via your Personal Meeting ID) will have passwords enabled. If your attendees are joining via a meeting link, there will be no change to their joining experience. For attendees who join meetings by manually entering a Meeting ID, they will need to enter a password to access the meeting.
For attendees joining manually, we highly recommend re-sharing the updated meeting invitationbefore your workweek begins.** Here’s how you can do that:
Log in to your account, visit your Meetings tab, select your upcoming meeting by name, and copy the new meeting invitation to share with your attendees. For step-by-step instructions, please watch this 2-minute video or read this FAQ.
For meetings scheduled moving forward, the meeting password can be found in the invitation. For instant meetings, the password will be displayed in the Zoom client. The password can also be found in the meeting join URL.
Virtual Waiting Room Turned on by Default
Going forward, the virtual waiting room feature will be automatically turned on by default. The Waiting Room is just like it sounds: It’s a virtual staging area that prevents people from joining a meeting until the host is ready.
How do I admit participants into my meeting?
It’s simple. As the host, once you’ve joined, you’ll begin to see the number of participants in your waiting room within the Manage Participants icon. Select Manage Participants to view the full list of participants, then,you’ll have the option to admit individually by selecting the blue Admit button or all at once with the Admit All option on the top right-hand side of your screen. For step-by-step instructions, please watch this 2-minute video.
Please reach out to our Support Team if you have any questions at [email protected].